Site reports: best practice for writing clear, professional documentation
A site report captures the day-to-day progress of works on demanding projects such as solar PV, EV charging infrastructure or energy storage.
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Project and Construction Site Management Software for the Energy Sector (Photovoltaic, Wind, EV Charging Infrastructure, Storage, HVAC…)
Non-conformity and reserve management, scheduling, meeting reports, inspection reports, delivery acceptance report, site chat…
Companies using UBIX
Testimonials
"We save between 1.30 and 2.00 per site visit"
"The feeling with UBIX-SOLAR was very good from the start. We shared the same vision of what site tracking should look like"
"Site visits are much faster now. Everyone saves time"
"UBIX-SOLAR allows us to be faster and more efficient"
Who is UBIX-SOFTWARE for?
UBIX-SOFTWARE was designed for professionals managing construction projects, with a strong focus on energy-related projects.
PHOTOVOLTAIC SITES
Tracking projects in development and installation work.
EV CHARGING PROJECTS
Project tracking from the administrative phase through to the installation of charging stations.
WIND POWER
Tracking wind energy projects, from administrative approvals through to the installation of wind turbines.
ENERGY STORAGE
Manage installation works, document management and testing follow-up.
HVAC
Tracking the different stages of projects and construction sites related to industrial heating, ventilation, and air conditioning installations.
Our features
UBIX-SOFTWARE's site tracking software brings together, in a single tool, the essential building blocks for managing energy works and projects. Each module addresses a precise business need while remaining simple to use in the field.
DEFECT MANAGEMENT
Identify defects, document them with photos and track every snag through to handover.
INSPECTION REPORTS
Roll out checklists tailored to your trades and automatically generate structured reports.
SITE REPORTS
Write your site reports directly on site in a few minutes.
DELIVERY NOTES
Manage your delivery notes and technical documents from your mobile app.
GANTT PLANNING
Prepare and adjust your site schedules with clear Gantt views.
MOBILE APPLICATION
Field workers access plans and report information directly from their phones.
COLLABORATION
Comments, decisions and approvals are tracked to avoid misunderstandings and secure your records.
TIME TRACKING
Track time spent per site and per team, visualise workload and anticipate your needs.
QHSE MONITORING
Formalise your quality and safety processes, track incidents and demonstrate your compliance.
GOODS RECEIVED NOTES
Digitalise material receipt for rigorous tracking of flows on every site.
What is UBIX-SOFTWARE?
UBIX-SOFTWARE is project and construction site management software with strong expertise in the energy sector: solar, wind, EV charging infrastructure, energy storage, and HVAC (heating, ventilation, and air conditioning). The platform allows you to track progress, teams, deliverables, and quality controls from a single interface.
STRUCTURE ALL YOUR SITES
by project, by site, by lot or by phase
COLLECT INFORMATION FROM THE FIELD
photos, comments, defects, snags in real time
GENERATE PROFESSIONAL REPORTS
in a few clicks, for greater responsiveness.
SHARE EVERY PIECE OF INFORMATION WITHOUT DATA LOSS
with your clients, subcontractors and partners
An integrated solution to track your sites in the field
UBIX-SOFTWARE is construction site management software designed to provide all field stakeholders with real-time visibility. Management, project managers, site managers, and field teams can access the data they need in just a few clicks. The goal is simple: spend less time chasing information and more time managing projects and ensuring quality.
ADMINISTRATIVE TIME SAVINGS
Fewer duplicate entries and less paperwork
BETTER COORDINATION
Office and field teams work from the same data
FEWER DISPUTES
Everything is tracked, documented and archived
SAFER SITES
Checklists, controls, QHSE centralised
Our pricing*
Choose the product that suits you
* : for photovoltaic professionals we also offer pricing per MW (Contact us).
Workflow – Project tracking
€19user/month
Billed annually5 users minimumMore than 20 users: contact us
- Unlimited workflows
Create and customise an unlimited number of workflows to automate your business processes. Adapt them to your specific needs to boost your teams' efficiency. - Unlimited automations Automatically trigger actions (notifications, assignments, status changes) based on events. Eliminate repetitive manual tasks and gain speed.
- Exchange history on a project Keep a full history of every exchange (messages, documents, approvals) related to a project. Easily find key information and ensure traceability.
- Collaborative task management Assign, track progress and comment on tasks with your whole team in real time. Ensure seamless coordination between office and field.
- Unlimited paperless forms and documents Create and fill in digital forms (including inspections, delivery notes, etc.). No more paper, speeding up on-site data collection.
- Electronic Document Management (EDM) Centralise, sort and archive your documents securely. Quickly access the files you need and guarantee their availability at all times. EDM can be synced with your internal EDM (Sharepoint for example)
- Unlimited support Get unrestricted technical support. Get quick help (24h) to resolve your questions or issues.
- Unlimited EST
- Unlimited data storage Enjoy unlimited storage space for all your files, site photos and documents.
- Unlimited export Export your data, reports and documents in the format of your choice (PDF, Excel, etc.), with no limit on volume or frequency
- Updates Automatically benefit from the latest features and improvements. Your platform keeps evolving to meet your needs.
Site tracking
€39user/month
Billed annually5 users minimumMore than 20 users: contact us
- Defect management & snag resolution Log defects and snags directly on site via the app. Track their resolution through to final validation, guaranteeing delivery quality.
- Checklists and inspections Access customisable checklists for your inspections. Standardise your processes and ensure quality at every stage of the project.
- Site reports Write and share enhanced, customisable visit reports (photos, notes, actions) directly from the site. Ensure clear and fast communication of progress.
- Unlimited paperless forms and documents Create and fill in digital forms (including inspections, delivery notes, etc.). No more paper, speeding up on-site data collection.
- Site chat Facilitate communication between all site members with a chat as easy to use as WhatsApp.
- Delivery note Generate the paperless delivery note, with e-signature on your mobile app. Secure the handover of works and speed up final invoicing.
- Gantt planning Visualise and manage your project schedules with interactive Gantt charts. Optimise task scheduling and track dependencies between activities.
- Workload planning & timesheets Plan teams across your sites and measure hours spent
- Mobile app for subcontractors Give your subcontractors access to a dedicated mobile app. They can view their tasks, report progress or issues, and collaborate directly from the field.
- Exchange history on a project Keep a full history of every exchange (messages, documents, approvals) related to a project. Easily find key information and ensure traceability.
- Goods received note management Validate and archive goods received notes directly on the mobile app. Simplify receipt and stock management.
- Unlimited support Get unrestricted technical support. Get quick help (24h) to resolve your questions or issues.
- Unlimited subcontractors Collaborate with an unlimited number of subcontractors. Manage their access, tasks and contributions centrally.
- Unlimited data storage Enjoy unlimited storage space for all your files, site photos and documents.
- Unlimited exports Export your data, reports and documents in the format of your choice (PDF, Excel, etc.), with no limit on volume or frequency.
- Updates Automatically benefit from the latest features and improvements. Your platform keeps evolving to meet your needs.
Workflow + Site tracking
€49user/month
Billed annually5 users minimumMore than 20 users: contact us
- All the features of the Workflow pack and the Site tracking pack
Our blog articles
Practical advice on site tracking, planning, QHSE and energy projects.
Gantt charts: plan your works with a clear view of critical dependencies
A Gantt chart is an essential planning tool for running a site with real method. It brings tasks, durations, dependencies and progress together in a single view, helping works managers keep a clear picture of how operations should sequence.
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Going digital with QHSE: from paper forms to fast, fully traceable tracking
QHSE software turns quality, health, safety and environmental management on site into something more reliable, faster and better documented.
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Find the answers to the most frequently asked questions about UBIX-SOFTWARE.
Do you help my teams get trained on the software?
Yes, we provide onboarding support: training sessions for your teams, online resources and responsive support to answer your questions as your sites progress.
Is your software available as a mobile app?
Yes, UBIX-SOFTWARE is available on web and as a mobile app for field teams and subcontractors. They can view tasks, fill in forms, upload photos and sign documents directly from the site.
What company size is UBIX-SOFTWARE suited for?
The platform suits small businesses that want to structure a few sites as well as companies managing a large volume of projects or complex sites in energy and construction.
What time savings can I expect?
By digitalising your site reports, controls, exchanges and documents, you greatly reduce re-entry and information loss, freeing up time for site management and client relations.
What is the minimum setup needed to use your software?
A recent browser and an internet connection are enough to use UBIX-SOFTWARE on a computer, and a smartphone or tablet for field use. Everything is hosted in the cloud.
